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Title
Text copied to clipboard!Senior Administrative Assistant for Retail Technology
Description
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We are looking for a highly organized and detail-oriented Senior Administrative Assistant to join our Retail Technology team. In this role, you will provide comprehensive administrative support to our executives and team members, ensuring the smooth operation of daily activities. You will be responsible for managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The ideal candidate will have a strong background in administrative support, excellent communication skills, and the ability to multitask in a fast-paced environment. You should be proficient in using office software and technology, and have a keen eye for detail. Your role will be crucial in helping our team stay organized and efficient, allowing us to focus on delivering innovative retail technology solutions. You will also be expected to handle confidential information with discretion and professionalism. If you are a proactive problem-solver with a passion for technology and retail, we would love to hear from you.
Responsibilities
Text copied to clipboard!- Manage executive schedules and calendars.
- Coordinate and schedule meetings, appointments, and events.
- Prepare and edit correspondence, reports, and presentations.
- Handle incoming and outgoing communications, including emails and phone calls.
- Maintain and organize files, records, and documents.
- Assist with travel arrangements and itineraries.
- Monitor and order office supplies as needed.
- Support the preparation and distribution of meeting agendas and minutes.
- Assist in the planning and execution of company events and activities.
- Liaise with internal and external stakeholders on behalf of executives.
- Conduct research and compile data for reports and presentations.
- Ensure the confidentiality and security of sensitive information.
- Provide administrative support for special projects and initiatives.
- Assist with budget tracking and expense reporting.
- Coordinate with IT support for technical issues and equipment needs.
- Maintain a clean and organized office environment.
- Support onboarding and training of new team members.
- Handle ad-hoc administrative tasks as required.
Requirements
Text copied to clipboard!- Bachelor's degree in Business Administration or related field.
- 5+ years of experience in an administrative support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent written and verbal communication skills.
- Strong organizational and time-management skills.
- Ability to handle multiple tasks and prioritize effectively.
- Attention to detail and accuracy.
- Discretion and professionalism in handling confidential information.
- Experience with scheduling and calendar management.
- Ability to work independently and as part of a team.
- Strong problem-solving skills.
- Familiarity with retail technology and industry trends.
- Experience with travel arrangements and expense reporting.
- Ability to adapt to changing priorities and deadlines.
- Strong interpersonal skills and the ability to build relationships.
- Proactive and self-motivated attitude.
- Experience with project management tools is a plus.
- Knowledge of office management systems and procedures.
Potential interview questions
Text copied to clipboard!- Can you describe your experience in providing administrative support in a technology or retail environment?
- How do you prioritize tasks when managing multiple deadlines?
- Can you provide an example of a time when you handled a confidential situation with discretion?
- What office software and tools are you most proficient in?
- How do you handle unexpected changes to your schedule or priorities?
- Can you describe a challenging project you managed and how you ensured its success?
- How do you stay organized and ensure accuracy in your work?
- What strategies do you use to manage executive calendars effectively?
- How do you handle communication with internal and external stakeholders?
- Can you provide an example of how you contributed to a team’s success in a previous role?
